How to write a resignation letter?

Administer Sep 10, 2022

Writing a resignation letter can be as simple or complicated as you want it to be. As long as you're respectful and professional.

How to write a resignation letter?

Congratulations! You've decided to resign from your job. It's an exciting time, but you also might be feeling a little nervous. Like many things in life, writing a resignation letter can be as simple or complicated as you want it to be. As long as you're respectful and professional, a simple resignation letter will do the trick. If you want something more formal or elaborate, there are plenty of templates and tips out there that can help guide your writing process. Here's everything I know about how to write an effective resignation letter:

What to include in your letter?

Date

Your signature

Employer's name (if applicable)

Reasons for leaving, such as "I have decided to pursue other opportunities." or "I have accepted another position." or "I am moving on to a new opportunity at [insert competitor]."

Your last day of work, including the month and year. If you're unsure, it is best practice to include both dates: your last day of work and when you will officially leave the company. This allows them time to find a replacement for you if necessary. It also makes sure that your employer knows when they can expect your final paycheck from them!

To complicate things further, sometimes people resign because they are being fired—so if this applies in your situation then I would recommend adding something like "effective immediately" at the end of this sentence instead of just listing an exact date/time frame (which could be too late if they need time).

Resignation letter dos and don'ts

Be polite and professional. If you're resigning from a job, it's important to show respect for your employer by being courteous in your resignation letter.

Don't be rude or sarcastic. You may have some strong feelings about leaving your job, but there is no need to show them in the form of insults directed at anyone who might be reading the letter (even if they deserve it). Instead, keep things professional and focus on explaining why you are leaving without causing unnecessary drama or anger.

Keep it short and sweet—but don't be vague! As we've mentioned before, brevity is key when writing a resignation letter; however, this should not come at the expense of clarity!

A good rule of thumb is that if someone can't understand what happened just by reading this document out loud (without any additional context), then it's probably too long—and therefore should be shortened until everyone gets the gist of what happened without having to read every single word carefully. For example: "I would like my last day at work..." versus "On Monday, September 14th..."

Resignation letter samples

A resignation letter is a formal letter of resignation. It's used when you are leaving your job with an organization, and it should be sent to the appropriate person or department in that organization.

Because it is so formal, there are certain guidelines for what information should be included in the letters and how to format them correctly. When writing your own resignation letter, make sure you follow these tips:

Read some samples online before writing your own so you can see how other people have written theirs. This will give you some ideas about what to include and how best to start off your letter. Make sure they're from reputable websites so they don't end up being copied directly!

Sample Of Resignation letters:

Dear [name],
It is with great regret that I must tender my resignation from [company name]. After careful consideration, I have decided to pursue other opportunities. I will be handing in my notice on [date].
It has been an absolute pleasure working with you, and I am deeply grateful for the opportunity to have been a part of this company's success. I wish you all the best in the future.
Sincerely,

Dear [name of person you're writing to],
It is with great regret that I must resign from my position at [company name].
I have enjoyed my time here and wish the best for your company.
Thank you for the opportunity to work with you, and I wish you all the best in the future.
Dear [name]
I am writing to inform you that I will be resigning from my position as [position title] at [company name].
This decision has not been easy for me, but I feel it is in my best interest.
I have enjoyed working with everyone at [company name], and I hope we can continue to stay in touch.

Dear [recipient name],
It is with a heavy heart that I write this letter. I have decided to leave my position at [company name] as of [date].
I have been honored to be a part of the team here and to work with you, and I hope that I have made my mark on this company in some small way. I wish you and the rest of the team all the best in the future.
Sincerely,

Dear [name of recipient],
It is with great regret that I must tender my resignation from this company. As you know, I have been an employee of [company name] for [time period] years.
I will be leaving the company on [date], as my last day of work will be on that day.
I am very grateful to have had the opportunity to work with such a wonderful team, and I hope that even after my time here comes to an end, we can continue our friendship and professional relationship.
Thank you for your consideration and understanding.

Dear [name],
I am writing to inform you that I will be resigning from my position as [title] of [company].
It has been a pleasure working for your company for the past [number] years, and I have learned a great deal about myself and about the industry as a whole. I have enjoyed my time here, but after careful consideration, I have decided that it is time for me to move on.
Please let me know if there is anything else that I can do before my last day at work.
Thank you again for the opportunity to work with you, and all best wishes for continued success!

Dear [person name],
I want to thank you for the opportunity to work at [company name]. I have learned a great deal, and it has been a pleasure to be part of your team.
I'm writing to let you know that I am resigning from my position as [name] with effect from [date]. My last day will be on [date].
Please accept my sincere gratitude for the opportunity to work with you.
Sincerely,

Dear [name],
I am writing to inform you that I will be leaving my position as [position]. It has been a pleasure working with [company name] and I will miss the team.
I am leaving to pursue a new opportunity outside of [company name]. I believe this is a great time for me to transition into an expanded role and look forward to building upon my previous experience.
I will continue to work hard until my last day on [date]. If you have any questions regarding my resignation, please do not hesitate to contact me directly.
Dear [recipient name],
I wanted to inform you that I am resigning from my position at [company name] effective immediately. I have enjoyed my time here, but after much thought I feel that it's time for me to move on.
I hope that you will find a suitable replacement for me, and thank you for all of your support along the way.

Dear [your boss's name],
It is with a heavy heart that I must resign from my position as [your job title]. I've enjoyed working with you, and I've learned so much over the last [length of time] on this team. I'm grateful for all the opportunities you've given me to grow professionally and make a difference in our organization.
However, I've recently been offered a new opportunity that will allow me to pursue my long-term goals and aspirations. The role of [new role] is an excellent fit for my skills, experience, and personal values—and it will allow me to work on projects that align with my core principles.
I am confident that this is the right decision for me at this point in my career, but please know how much your support has meant to me over the years.
Thank you again for everything! It has truly been an honor working with you.

You can write a great resignation letter.

Writing a resignation letter is a good opportunity to do something productive and take care of business, while also giving yourself a chance to say what you need to say. It's not the time to make excuses or apologize for your decision. Instead, write a letter that is professional, courteous and respectful.

A resignation letter can be difficult if you don't want to leave your job but are forced out due to circumstances beyond your control (such as downsizing). It can also be hard when you're leaving because of an uncomfortable situation at work that makes it impossible for you to continue there without feeling stressed out or miserable every day.

Writing a well-crafted resignation letter can help ease the process for both parties involved in the transition from employee-employer relationship into employer-open position relationship by providing closure where needed and showing appreciation where appropriate

Conclusion

We hope we’ve helped you think through your resignation letter, as well as give you some strategies and tools for writing a great one. Remember to keep it simple, be kind and polite, follow standard business protocol, and include the right information. In addition, if possible, make sure your resignation date will give your employer enough time to fill in their position (usually at least two weeks).

If they need more time than that, consider working part-time until they can find someone new!